Some Questions about old Versions

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Some Questions about old Versions

Postby mbrabetz@hms-ag.com » 14 Aug 2013, 12:14

Hello everybody,

2 Questions are occuring in our enviroment regarding old versions of documents.
a: Which rights are needed to delete old versions?

b: Is it possible to delete all old versions on a Teamdrive Personal Server or for each space on it?
mbrabetz@hms-ag.com
 
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Re: Some Questions about old Versions

Postby Kenneth » 14 Aug 2013, 13:15

The versions have to deleted 1 by one from within the client.

Only users with admin rights can delete things from the server.
Kenneth
 
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Re: Some Questions about old Versions

Postby mbrabetz@hms-ag.com » 14 Aug 2013, 14:29

Hi Kenneth,

thanks for your quick reply.
So the first possibility to handle the version problem and the storage problem coming along because of too much versions, is to delete files from space , wait for sync to all participants is done and then copy the new version in?

And the second one: Buy professional licence for Spaceowner in order to create spaces without versions or limited versions?
mbrabetz@hms-ag.com
 
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Joined: 14 Aug 2013, 12:02

Re: Some Questions about old Versions

Postby Kenneth » 15 Aug 2013, 15:10

Sorry. That's not what I meant by deleting the versions one by one. When you delete anything from TeamDrive it goes into that Space's trash. So it's actually still there until you empty the trash. You just don't see it in the file system. Only admins can empty the trash. To delete versions you need to click on the version in TeamDrive. At the bottom of the screen you will see a version tree with a list of versions. You can right-click on those versions and delete them one by one. If you have a free license you may not see the version tree because the banner may be in the way. You'd just need to stretch the TeamDrive window so you can see it.

To you second solution: Yes you could do that or just manage the one by one deletion of versions yourself. The Space has to allow at least one version to be kept. Otherwise you can't store any files in it.
Kenneth
 
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